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Learner and Project Journey Paperwork

Organisations who recieve this funding are required to meet record keeping requirements in line with ESFA and ESF funding guidlines.  Support, including the templated below and regular one to one meetings will be provided by the LA6 Team to help organisations comply with these requirements. 

This secton will contain all of the forms and documents organisations will require to evidence their project.  There are two paperwork journeys each project must complete, the Learner Journey and the Project Journey.

Learner Journey
For each participant of the project, you must complete:
  • Assessment and Enrolment Form
  • Individual Learning Plan
  • Timesheet
  • Progression form
You may also need to complete:
  • Self Declaration of Eligibility Form - if the participant is unable to provide evidence to show they are eligible to recieve this funding under ESF funding rules. 
  • Withdraw/Early Leaver/Transfer Form - if an enrolled learner leaves the project before completion. 
  • Other documentation and/or digital learner signatures to confirm learner is in reciept of support and to declare relevant information, should the learning be remote. 
Learner Journey Paperwork
LA6 Assessment and Enrolment Form 2021-2023 V1.pdf
File Size: 473 kb
File Type: pdf
Download File

LA6 ILP 2021-2023 V2.pdf
File Size: 489 kb
File Type: pdf
Download File

LA6 Timesheet 2021-2023 V1.pdf
File Size: 206 kb
File Type: pdf
Download File

LA6 Progression Form 2021-2023 V1.pdf
File Size: 166 kb
File Type: pdf
Download File

LA6 Self-declaration of Eligibility 2021-2023 V1.pdf
File Size: 220 kb
File Type: pdf
Download File

LA6 Leaver Form 2021-2023 V1.pdf
File Size: 137 kb
File Type: pdf
Download File

LA6 Learner Audit Checklist 2021-2023 V1.pdf
File Size: 203 kb
File Type: pdf
Download File

Project Journey
For each project, you must complete:
  • Each month of delivery, you must complete and return a Project Monitoring and Risk Analysis Report.
At the end of your project, you must complete:
  • Self Assessment Report (SAR)
  • Recognising and Recording Progress and Achievement Report (RARPA)
  • Record of Financial Expenditure
  • Case Studies for 3 of your participants. 
Project Journey Paperwork
LA6 Monthly Monitoring and Risk Analysis Report V1._2021-2023.pdf
File Size: 232 kb
File Type: pdf
Download File

LA6 SAR Self Assessment Report 2021-2023 V1.pdf
File Size: 198 kb
File Type: pdf
Download File

LA6 SAR Grading Criteria GUIDANCE DOCUMENT.pdf
File Size: 149 kb
File Type: pdf
Download File

LA6 RARPA Report 2021-2023 V1.pdf
File Size: 208 kb
File Type: pdf
Download File

LA6 RARPA 5 Stage Process Guidance with Evidence 2021-2023 GUDIANCE DOCUMENT.pdf
File Size: 127 kb
File Type: pdf
Download File

LA6 RARPA Process Map 2021-2023 GUIDANCE DOCUMENT.pdf
File Size: 409 kb
File Type: pdf
Download File

LA6 Recording of Financial Expenditure 2021-2023.xlsx
File Size: 48 kb
File Type: xlsx
Download File

LA6 Case Study and Consent Form V1.pdf
File Size: 207 kb
File Type: pdf
Download File

LA6 Project Completion Checklist 2021-2023.pdf
File Size: 133 kb
File Type: pdf
Download File

Please contact the LA6 Team: LA6communitygrants@gateshead.gov.uk for further guidance with any of the paperwork requirements. 
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  • Home
  • 2021-2023 Project
  • Forms and Documents
  • How to Apply
  • Frequently Asked Questions
  • 2019-2021 Project Archive
  • Policies and Procedures
  • Contact
  • Question and Answer
  • Application Form and Documents